Any company in any industry is required to have a strong operating policy; an effective policy ensures the implementation of successful compliance programs. Elements such as breadth, accessibility, and design of all your procedures and policies are all covered in the compliance program. Operating policies are typically characterized by their clarity and systematicness. Having evident policies in place allows you to hold your employees accountable for any wrongful actions. It also helps you identify any inconsistencies in the system and promotes a strong workplace culture. This is why you should always review your policies and make sure that they are streamlined. Here are the top 4 factors that could force any industry to rethink its operating policy.
1. Review Regularly
It goes without saying that you should review and reevaluate your procedures and policies regularly. With your day-to-day work demands, your entire review process could be forgotten. However, a proactive yearly review of your operating policy is a must; this will allow you to guarantee smooth workflows, gather and provide constructive feedback, as well as keep track of your approvals. This information is supposed to be easily implemented in your training management programs, along with other processes. During the review procedure, you will be able to assess whether you need to refine your policy. When you schedule your yearly reviews and prioritize them as a task, pinpointing anomalies and coming up with alternatives will be easier to do. Insufficiencies and inapplicable procedures can force you to rethink your entire operating policy.
2. Economic, Environmental, and Legal Changes
Regardless of the country, state, county, or city you live in, you will find that the laws and regulations are being changed and updated all the time. Some of these changes, especially ones that have to do with commercial and corporate laws, will undoubtedly affect a few of your procedures. Your compliance team must then review your procedures and operating policy to keep you clear of any legal contradictions. Updating your operating policy to ensure that it meets and satisfies any alterations in government regulations usually can’t be postponed until your yearly policy review. The faster you implement pending changes, the easier and faster your corporation will adopt them.
Many industries are now forced to operate within specific limits and restrictions. The mining trade, for one, is greatly influenced, and according to the article titled “Will Underground Mining Become the Only Way to Mine?” these changes can be quite threatening, causing them to re-evaluate their procedures urgently. Changes in the economy and the environment are also bound to happen. Inflation, exchange rates, and employment and interest rates can all affect your business. If you are in the natural resource sector, the relevance and operations of your business are heavily dependent on environmental stability and resource availability.
3. Organizational and Structural Changes
Any changes in the organization and its structure can push you to review and change your operating policy. Major changes in the organization, such as ones in leadership or ownership, come with great transformations in the values, mission, and vision of the company. When this happens, rethinking your operating policy becomes a must, as it must align with all aspects of your business. The operating policy has to line up with your business’ purpose, goals, and the strategies that you design to reach them. Mergers, acquisitions, hierarchical and structural changes, and novelties in the strategic directions require you to reassess your policies and procedures.
4. Policy Violations and Incidents
While you shouldn’t wait until a major incident occurs that forces you to change your policies, accidents are bound to happen. Whether it’s an issue that you never anticipated or a procedure or concern that slipped through the cracks, mishaps should always be countered with an operating policy review. Although violating a policy is always a fault on the employees’ part, this action may sometimes be triggered by a defective operating policy. After looking into the details of incidents or transgressions, as well as speaking to the parties involved, steps toward ameliorating the operating policy should be taken.
It comes as no surprise that businesses all over the world are subject to sudden operational changes. However, what you may not know is that some factors may cause whole industries to head toward different strategic and operational directions. When unaccounted for, changes in the operating policy can be distressing and confusing. This is why, regardless of the sector, every business must conduct yearly policy reviews. Policies and procedures should also be checked with each update in governmental regulations and laws, and respond adequately to the ongoing economic and environmental situations.