What is E-Signature, What Does It Do? How to Get E-Signature? What are the places where e-signature is used?

What is an e-signature, what is it, how to get an e-signature, what are the places where e-signature is used
What is an e-signature, what is it, how to get an e-signature, what are the places where e-signature is used

Electronic signature is a digital application that replaces wet signature in any process you apply officially. Electronic signature, which has the same characteristics as wet signature in terms of its legal qualities, does not have a specific form like wet signature. E-signature, which consists of different characters, letters or symbols, is different from a wet signature in this sense and is used by adding it to another electronic data in order to verify the identity of the signing party.

Although e-signature and wet signature are the same in terms of their legal qualities, there are some exceptions in some areas. These exceptions can be listed as follows:

  • Marriage,
  • Inheritance and succession,
  • A wet signature is required for real estate purchase and sale transactions that require the testimony of a third party.

How to Get E-Signature?

Electronic signature is provided by Electronic Certificate Service Providers approved by Information Technologies and Communications Authority (BTK). You can find the list of these service providers on the official website of BTK. In order for your electronic signature to be activated, you must first install the card driver software on your device. You can install this software on the website of the company from which you obtained the e-signature or the media presented to you alongside the electronic signature.
So, how to use e-signature? After completing the e-signature setup process on your computer, you can log in to your account and start using your certificate.

What are the Documents Required in the E-Signature Application Process?

There are two different types of electronic signature: Individual e-signature and corporate e-signature. The documents requested at the time of application are different for each. So, what documents are required for an electronic signature application?

Documents required for individual e-signature:

  • Application form with a Qualified Electronic Certificate undertaking,
  • The original of a valid official identity document with a photograph of the applicant, such as an identity card, driver's license or passport, which includes the TR identity number of the applicant. Documents required for Corporate e-Signature:
  • Application form with a Qualified Electronic Certificate undertaking,
  • Photocopy of the signature circular,
  • The original of the activity certificate for the last 6 months to be obtained from the Trade Registry Offices,
  • The original of a valid official identity document including the photo of the applicant, such as identity card, driver's license or passport with the TR ID number.

What are the places where e-signature is used?

E-signature is generally used in public and commercial contracts. The usage areas of e-signature can be listed as follows:

  • Inter-institutional communication,
  • social security applications,
  • tax payments,
  • OSS, LES, KPSS, passport applications,
  • Internet banking,
  • E-Contracts,
  • Registered Electronic Mail System (KEP),
  • MERNIS operations,
  • Commercial registry transactions within the scope of MERSIS,
  • E-School transactions,
  • E-Order applications,
  • Electronic voting process,
  • Introduction to E-Government and E-Nabız applications.

What are the Benefits of Using E-Signature?

In our age of accelerating digital transformation, electronic applications provide great advantages to users. In this process, where technology is at the center of life, there are many benefits that the e-signature application provides to the user. So what are these benefits?

  • Getting an e-signature helps you to reduce costs such as paper, ink, and shipping to a great extent.
  • Regardless of whether you are in the public or private sector, you can save time in the transactions you will make by using electronic signature.
  • To use e-signature, you only need a device with internet access. In other words, you can sign important documents and complete your official transactions remotely with e-signature without time or place limitations.

How to Renew E-Signature?

Since the electronic signature can be used for a certain period of time, you must renew your e-signature when it expires. So, what can you do in the e-signature renewal process? You can start the process of renewing your electronic signature three months before the expiry date of the certificate. The Public Certification Center (Kamu SM) informs you about your renewal process via e-mail. When you receive an e-mail stating that the period has expired, you can renew your e-Signature application with a renewal request.

Upon your request, Kamu SM sends an application password and e-mail address related to your certificate. By accessing the application form with the information here, you can fill out the form and complete your application in this way. Your new e-signature certificate is generated two months before the expiry of the previous certificate. However, if your current certificate has not expired yet, you cannot use the new certificate.

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